Feature
Student Records Built for Dive and Freediving Centers
A generic CRM knows a name and an email. A dive center needs to know a student’s certifications, experience, medical notes and who to call in an emergency, and the instructor needs to see it before the briefing. Thalassa keeps all of that on one profile.
The problem
Student information is everywhere except where you need it
Intake forms live in email, certifications in photos on someone’s phone.
A returning student says they did Level 1 “somewhere in Bali”. Nobody wrote down the card number.
The instructor on the boat has no idea about the student’s asthma.
You can’t easily see how much a repeat customer has spent with you.
Dive profile
Certifications from any agency
Record each student’s existing certifications with agency, level, card number and issue date: AIDA, Molchanovs, SSI, PADI, CMAS, Apnea Academy or any other. Add experience level, preferred language, nationality and date of birth on the same profile.
- Multiple certifications per student
- Agency, level, number and issue date
- Experience level and preferred language
Safety
Medical notes and emergency contacts, clearly flagged
Medical notes are shown in a highlighted panel on the profile so they don’t get lost among other details, and the emergency contact sits right below. Everything an instructor needs before getting in the water is on one screen.
- Highlighted medical notes
- Emergency contact with name and phone
- One-tap email, call or WhatsApp
History
Every booking and session in one timeline
Each profile shows the student’s bookings and sessions, upcoming and past. It’s easy to see what they did last time, what they’re booked on now and what they might do next.
- Bookings and sessions per student
- Upcoming vs. completed activity
- New booking straight from the profile
Access
The right people see the right data
Roles and permissions decide who can create, edit and delete customer records, so the desk keeps data tidy and instructors can focus on their sessions.
- Role-based permissions per center
- Built-in owner, manager, instructor and staff roles
Pricing
Founding member pricing
Unlimited students and staff, for €500 a year per center, locked in for life. Five founding spots.
Pricing detailsFounding member plan
€500 / year
About €42 a month, billed yearly
Your price is locked in for life. It never goes up while you stay subscribed.
Everything included
- Bookings, course packages and per-student session tracking
- Session scheduling, instructor assignment and attendance
- Student records: certifications, medical notes, emergency contacts
- Payments, deposits and outstanding balances per booking
- Finance dashboard: revenue, costs, profit, margin and break-even
- Unlimited staff accounts, students and sessions
- Every new feature we ship, at no extra cost
- Guided setup and a direct line to the founders
No card needed to book a demo. We walk through Thalassa on your own courses and pricing before you decide.
Frequently asked questions
Can students fill in their own profile or intake form?
Not yet. Your team enters the details today. Self-service intake is on our list; tell us on the demo if it matters to you.
Do you support digital waivers?
Not yet. Many centers keep using their current waiver tool alongside Thalassa.
Can I share customers between two centers?
Customers are currently kept per center. Sharing customers across all centers in one business is on the roadmap.
Where is the data stored?
In a secure cloud database, isolated per business. See our privacy policy for details.
Related
Freediving center software
Freediving center software for courses, sessions, students, instructors and profit. Track sessions owed per student and see if your center makes money.
Course package tracking
Track how many sessions each student has left in their course or package. Thalassa keeps a session ledger per student, updated from attendance.
Instructor scheduling
Schedule dive and freediving sessions, assign lead and assistant instructors, and stop double-bookings. Ratio and location warnings built in.
Profit & break-even reporting
See your dive center’s real profit. Revenue, payments, salaries, fixed costs and expenses roll into profit margin, fill rate and a live break-even tracker.
See a student profile with your own data
Book a demo and we’ll add one of your students and their course live.